City Council Minutes
Special Council Meeting
October 31, 2014
At 8:00 a.m. Mayor Scott Schultz called the special meeting to order at City Hall to discuss the Band Shell grant. Present were council members Roger Jensen, Paula Keller, Carla Lampe, Dale Weeks and Bruce Swihart. Also present were JR Landenberger and Glorianne Milne.
Roger and Scott reported on their meeting with Lin Schamber of Schamber Historical Preservation and their conference call with Greg Kite. After discussion, Roger made a motion that the mayor sign the assurance form and we go forward with the Historical Trust Fund grant. The motion was seconded by Dale. The vote was 3 -2 against the grant. Meeting adjourned.
Special Council Meeting
October 29, 2014
At 5:00 p.m. Mayor Scott Schultz called the special meeting to order at City Hall. Present were council members Roger Jensen, Paula Keller, Carla Lampe, and Bruce Swihart. Also present was JR Landenberger and Glorianne Milne.
Steve Samuelson, NFIP Specialist, CFM from the Kansas Department of Agriculture discussed the National Flood Insurance Program with the council and interested members of the community. No decisions were made and the meeting adjourned.
Regular Council Meeting
October 27, 2014
Mayor Scott Schultz called the regular meeting to order at 7:30 pm. Present were council members Roger Jensen, Paula Keller, Bruce Swihart and Carla Lampe. Also present were JR Landenberger, Shane Guggenmos and Glorianne Milne.
Minutes from the October 13 meeting were read. A motion was made by Carla and seconded by Bruce to approve the minutes as read. It was moved by Roger and seconded by Bruce to approve the following items from the consent agenda: permission for clerk to renew First National Bank CD#18340.
Visitors: Steve and Rachel Morris presented the documents necessary for a variance to operate a daycare at 520 S College. It was moved by Roger and seconded by Bruce to approve this variance. This is not a zoning change and the re-designation from residential to commercial is for Rachel Morris only.
Police Report: Shane reported that they are working several cases some of which may cross out of the city limits and include working with the sheriff‚€ôs office. It was moved by Paula and seconded by Bruce to accept the police report.
Dan Blair ‚€" Fire Truck: Roger, Dale and several firemen were able to look at the 1993 Freightliner FL-80/Alexis fire truck when the representative from Hays Fire brought it November 15. After discussion, it was moved by Bruce and seconded by Carla to purchase this truck if it passes the pump test for 2014. The $53,000 purchase price plus the cost to outfit the truck will come out of Equipment Reserve funds. Roger complimented the firemen on the way they take care of the firetrucks. Dan also mentioned that the county will not be paying to replace outdated bunker gear. The policy in the past has been for the county and city to each pay half. Scott and JR will be at the next commissioners meeting and discuss this with them.
Water Conservation Plan -Ordinance 595: Mike prepared an ordinance implementing a Water Conservation Plan. After discussion it was moved by Carla and seconded by Roger to adopt ORDINANCE 595 - AN ORDINANCE AMENDING AND ESTABLISHING AN UPDATED ARTICLE 6 OF CHAPTER 15 OF THE 2003 CODE OF THE CITY OF ST. FRANCIS, KANSAS AND ADOPTING A WATER DROUGHT/EMERGENCY ORDIANCE. Swihart ‚€" aye; Lampe ‚€" aye; Jensen ‚€" aye; Keller ‚€" aye.
Band Shell: Greg Kite emailed an assurance form for the mayor to sign for the Heritage Trust Fund grant proposal for the Band Shell. After discussion, the council decided they would like proof that there is backer board or a moisture problem before the stucco is removed. Roger and Scott will arrange a conference call with Greg Kite.
Law Enforcment Agreement: The proposed agreement has been sent to the commissioners for their discussion at the October 31 meeting. JR and Scott will attend the meeting.
Keller‚€ôs Pond: The Keller‚€ôs have chosen LDB Landscaping as the architect for the River Walk and Keller‚€ôs Pond project. The project will be completed in stages and grant funds will be applied for.
Utility Rates: Discussion of the proposed rates was tabled.
Lafftery Band Shell Application: JR and Scott will talk to Kip Wiese regarding the Labor Day 2015 event that Larry Lafferty would like to host in the Band Shell.
Zoning Change: The council discussed the zoning for the land along the south side of US Highway 36 west of River Street. Currently it is zoned residential although there are businesses along the highway. Mike will be directed to draw up an ordinance to correct this designation.
Building Permits: It was moved by Roger and seconded by Bruce to approve the following building permits: Roy Harbaugh, driveway; Rod Lampe, fence; Ivy Tancino, carport; Rick Rogers, steps; Paula Kramer, driveway; Schmid‚€ôs Clubhouse Kids, sign; Jett Fromholtz, concrete; Mike Frewen, replace sidewalk; Kary Zweygardt, raze building; Perry Keller, replace pergola and repair patio. Motion carried with Carla and Paula abstaining.
Superintendent‚€ôs Report: Fall Clean Up started today. JR developed a conservation program for the ball field. Mike Meyers has found a solution for watering and will monitor the water usage weekly. JR received a quote from Miller and Associates for the water drainage issue in the 500 block of East Spencer. The city‚€ôs sewer system cannot be used for water drainage so it will have to be worked out between the neighbors. JR is trying to arrange for a demonstration for a new trash truck. A new one will cost between $120,000 to $140,000. JR proposed giving the small trash truck to the county as payment toward the deficit on the shared road work. They are currently using it at the landfill. The grader needs to be repaired and will cost $13,000. JR asked about getting a service plan for the Cat Grader and Loader. A company representative would come and service the equipment and check for needed repairs on a regular basis. The plan for the grader would be $2,177.21 per service and the loader would be $1,578.27 per service. It was moved by Bruce and seconded by Roger to fix the grader and sign the service contracts. Brock McAtee has finished the intersection at Third and Quincy. JR would like to do three more intersections for a total of $36,000. He has ordered 22 tons of cold mix for pot holes and street repairs. Kip Rethke bid on the roofs for the Band Shell, City Hall, the old firehouse, and the Theater. The bid of $40,635 was accepted.
JR wanted to get some clairification on the bid for the pool house and the library should wait until spring to be shingled. RVW will be opening the bids for the electrical upgrade on November 4. JR would like to have the authority to discuss different options for cooperation with Prairie Land. He will meet with Chuck Look. It was moved by Bruce and seconded by Roger to accept and file the superintendent‚€ôs report.
Clerk‚€ôs Report: Glori informed the council of a change to the Select Account agreement. She reminded everyone of the Flood Plain Management meeting with Steve Samuelson on Wednesday at 5:00. It was moved by Bruce and seconded by Paula to accept and file the clerk‚€ôs report.
Council Comments: Paula reported on the progress of the assisted living project. Bruce reported on the new pool committee. Derek Queen thanked the pool board for the extra money. It was moved by Bruce and seconded by Carla to adjourn the meeting.
Regular Council Meeting October 13, 2014
Acting Mayor Roger Jensen called the regular meeting to order at 7:30 pm. Present were council members Dale Weeks, Paula Keller, Bruce Swihart and Carla Lampe. Also present were Mike Day, Shane Guggenmos and Glorianne Milne.
Minutes from the September 22 meeting were read. A motion was made by Bruce and seconded by Dale to approve the minutes as read. Paula noted for the minutes that she was no longer in favor of the Band Shell vote taken at the last meeting. It was moved by Roger and seconded by Carla to approve the following items from the consent agenda: permission for clerk to pay insurance and utilities at time of billing; permission for clerk to pay utility incentives before the 25th of the month; permission for clerk to pay theater bills when due and permission for clerk to renew Western State Bank CD#1447000227.
Police Report: Shane read the incident report for September. It was moved by Paula and seconded by Bruce to accept the police report.
Rachel Morris ‚€" Variance: Rachel Morris came before the council to request a variance to operate a daycare in her home at 520 S College. The council determined the residents to be impacted by the business would be Stan & Neva Wahrman, Dale & Sherry Weeks, Ralph & Althea Lebow, Bill Smith and Kody & Amy Moree.
Water Conservation Plan: A water conservation plan prepared by KRWA was sent to the council members for their approval. The council will study it and vote at the next meeting.
CMB License ‚€" S&F Ventures: It was moved by Carla and seconded by Paula to approve a Cereal Malt Beverage license for S&F Ventures at 105 E Business US Highway 36.
Kerry Dunker ¬≠Tree Trim License: It was moved by Dale and seconded by Carla to approve a trim tree license for Kerry Dunker.
Web Site: Paula showed the council the new website. Helen will continue to update it.
Fire Truck: The representative from Hays Fire will have the Alexis truck here for the council to look at on Wednesday. New hoses will have to be purchased. There may be someone interested in the old truck.
Law Enforcement Agreement: Mike proposed a law enforcement agreement for the council to approve as to form. This could then be presented to the commissioners with the cost of coverage to be determined. Bruce asked for five minutes of executive session. At 8:50 it was moved to go into executive session for five minutes for personnel. At 8:52 it was moved and seconded to come out of executive session. No decisions were made and Shane was allowed to leave the meeting. After further discussion, it was moved by Dale and seconded by Carla to send the contract to the sheriff and county attorney and if approved by them to have it presented to the county commissioners. A vote was taken with two affirmative votes and two against. Roger voted to approve the contract as to form and it will be sent to the county.
Larry Lafferty Band Shell application: Larry Lafferty submitted a Band Shell application for Labor Day weekend of 2015. He also requested that main street be blocked off and that beer be allowed in that area. It was moved by Paula and seconded by Carla to not approve the application as submitted.
Band Shell: Glori reported that the city has received its final reimbursement from the Heritage Trust Fund for the Band Shell grant. The Band Shell Fund now has $29,000. Glori will check on the five year provision for improvements to the Band Shell.
Keller‚€ôs Pond: Bill Keller has offered to pay for a landscape architect to draw up plans for Keller‚€ôs Pond. The council approved this offer recognizing that the improvements be designed so that they can be implemented in stages. The first priority would be for the architect to design and place a sign recognizing Ed and Rachael Keller. Building Permits: It was moved by Dale and seconded by Carla to approve the following building permits: Brent Rueb, pergola; Roger Neitzel, concrete wall and picket fence. Motion carried.
Superintendent‚€ôs Report: JR left materials for the council to review on proposed utility rates. The council will discuss them when JR is present at the next meeting.
Attorney Report: Mike asked what approach the council wanted to take when meeting with the School Board regarding the new pool. The Citizens for a New Pool will take the lead. More than likely the city would continue to provide the maintenance for a new pool.
ClerkReport: Glorireportedthatthetheaterwillbeshowingaspecialdocumentary"TheGreatAmericanWheat Harvest‚€Ě on November 6. She asked the council about buying a duplexing printer for the office. This would save on paper costs and storage space for the reports that must be kept. She will bring more information to the next meeting. Glori asked for two minutes of executive session for personnel. It was moved by Dale and seconded by Paula to accept and file the clerk‚€ôs report.
Council Comments: Paula has been asked to represent the council on a committee for assisted living. Dale commented that he and JR had checked the progress at Lampe Motor Sports and found that Mr. Lampe had made sufficient progress in the clean up.
All bills on Ordinance #970 were read. It was moved by Dale and seconded by Carla to approve these bills.
At 10:40 it was moved and seconded to go into executive session for two minutes for personnel. At 10:42 it was moved and seconded to come out of executive session. Glori announced that she will retire April 1, 2015.
It was moved and seconded to adjourn the meeting.
Regular Council Meeting September 22, 2014
At 7:00 pm the council met with Larry Lafferty to hear his plans for a Battle of the Bands on Labor Day weekend of 2015.
Those present were Mayor Scott Schultz, Roger Jensen, Carla Lampe, Bruce Swihart, Paula Keller, Dale Weeks, JR Landenberger and Glorianne Milne. Mayor Schultz called the regular meeting to order at 7:30 p.m. Also present were Shane Guggenmos and Mike Day.
Minutes from the September 8 meeting were read. A motion was made by Dale and seconded by Paula to approve the minutes as read.
It was moved by Roger and seconded by Carla to approve the following items from the consent agenda: permission for clerk to renew First National Bank CD #18620.
Police Report: Shane had nothing to report.
Paula asked for 15 minutes of executive session. It was moved by Carla and seconded by Bruce to accept the police report.
Old Business: New Pool: Several members of the community were present to discuss funding for the new pool. The discussion included the possibility that an interlocal agreement could be signed so there is a larger taxing district. Carl Werner didn‚€ôt think an agreement with the school would work as a public swimming pool is not part of the mission of the school. A partial county agreement with the same geographical area might work. Another option might be for the Recreation Commission to do a lease/purchase. Bruce and Carla will join the members of the pool committee and the Recreation Commission at the next school board meeting to further discuss funding options.
Dan Blair ‚€" Fire Truck: Dan reported that the chances of reparing City Fire Truck 2 were slim to none. He brought information on several used trucks. The council requested more information on two trucks. Dan will try to get the service records, certification and warranty information, and if any equipment is included with the purchase of the truck. Dan will be taking the NIMS training in Goodland and asked if the city would pay his wages while he takes the training or if he needed to use vacation time. Council agreed to pay the wages.
Charles Hess ‚€" Community Radio Project: Mr. Hess asked if the council would formally support the low power FM station. It was moved by Roger and seconded by Bruce to have Mike draw up a resolution in support of the station.
Oktoberfest: Travis Jensen presented some tentative plans for a celebration on October 11. It would be put on by the Celebrate St. Francis committee. If the plans come together they would like to use the parks and block off the street between the parks to have kids games, a brat feed and beer garden. Council asked Travis to submit a special event CMB license and they would have a special meeting for approval.
Band Shell: An email was received from Greg Kite which included a letter from Katrina Ringler of the Kansas Historical Society. They stated that there would be no grant money if the stucco were not removed as they felt there was moisture penetrating into the brick wall. The council discussed this along with Mr. Goltl‚€ôs belief that the stucco was in good condition and Roger‚€ôs statement that the sample cut out showed no backer board. It was moved by Paula and seconded by Dale to allow Greg to apply for the grant and see how the prices come in.
Law Enforcement Agreement: Cody Beeson, sheriff will propose a new figure for first year coverage after receiving an inventory of the city‚€ôs equipment that could be used to equip new deputies.
Web Site: Helen Dobbs and Terri Richardson should have the website up soon.
New Business: Housing Authority Board: Nancy Schultz has resigned from the Housing Authority Board. Mayor Schultz appointed Leslie Hook to serve in her place. Superintendent‚€ôs Report: There have been continued problems with trash rules. JR will get an article in the newspaper. There will also be an ad for clean up week. Maguire Iron has been here and done the warranty work on the water tower paint. There is a water leak at Fourth and River. Roger McQuigg is selling out his plumbing business and the city has used his backhoe for water leaks and other needs in the past. Not having an accessible backhoe could present some problems for the city. JR will check into leasing one. The Owens tree problem has been addressed. The city had a water violation for overpumping the water rights at the ballfield in 2012. JR has a telephone appeal scheduled. JR did not go over the utility comparison but is proposing the following increases: electric .5 cent per kilowatt or 3.7%; 10 cents per thousand gallons or 4% for water; 25 cents on sewer and refuse. This would bring in $68,000 more in revenue with the increased cost of electricity being $20,000. This would fund one half of the electrical upgrade for the next year with the other half coming out of reserves. He is waiting on the contractors to provide the labor costs before we go forward with the upgrade. Scott reported that he had checked the pool and that 10% was withheld until Torrey Brothers can come back in the spring to repair the spots that need it.
Attorney Report: Mike gave an update with pictures for the nuisance complaints at Lampe Motor Sports on North Quincy. Council agreed to proceed with the complaint and had JR sign it. Roger had visited with Royce Neitzel about his property on South River. He is still undecided on what he wants to do with the property. Council decided the priorities would be the same as in the previous letter: dead tree removal and then the structure. It was moved by Roger and seconded by Paula to accept the attorney‚€ôs report.
Clerk Report: Allyse Ross would lik to operate a daycare at 507 E First Street. The council determined the needed signatures for a variance would be Kirby Elliott, ErvaGene DeAragon, Chris & Jana LaBarge, Gilbert & Cynthia Sherlock, Diane Hockenbary, and Gladys Cook. Allyse is waiting for Gladys Cook but has all the others which gives her the needed 80%. It was moved by Dale and seconded by Roger to approve the variance. Motion carried with Carla abstaining. This is not a zoning change and the re-designation from residential to commercial is for Allyse Ross only. Glori presented an application to use the Band Shell by the Kansans for Life. Council approved waiving the rental fee. The city received a franchise check from Eagle for $813.83 and an insurance check for hail damage from EMC Insurance for $42,115.46. JR added that more can be added if the actual expenses are higher. It was moved by Carla and seconded by Paula to accept and file the clerk‚€ôs report.
Council Comments: Paula reported that the CC4C will be having an apron auction on September 25. Bruce asked if there were any solutions for Jerry Bier‚€ôs concern about flooding on North Quincy. Miller and Associates have looked at it in the past. Bruce and JR will talk to Mr. Bier.
At 10:25 it was moved for the council only to go into executive session for 15 minutes for legal matters. At 10:40 it was moved and seconded to come out of executive session and go back into executive session for another 30 minutes. At 11:10 it was moved by Paula and seconded by Carla to come out executive session.
It was moved by Paula and seconded by Roger to have Shane and Scott take inventory in the police department and provide it to Cody Beeson.
It was moved and seconded to adjourn the meeting.
___________________________ City Clerk
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